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Topgrading Process: How to Hire A Players at Your Agency

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By Amber Bollinger, VP People Operations at Remarkable Health

Hiring can be a bit like a game of roulette – you hope for the best but sometimes you don’t win. At Remarkable Health, we have greatly increased our odds of winning by adopting a proven and consistent process to insure we are only hiring A player talent. Established in, 1997 by Bradford Smart, Topgrading was created as an evaluative method to identify the best candidate for a job. In the Behavioral Health industry where engagement and retention are common challenges, the importance of hiring the best fit for a position intensifies. At Remarkable Health, we have found a process that has brought success to growing our team.

How it Works

 

Defining the Need:

Topgrading starts with defining the need and the role by creating a scorecard for the position. The scorecard differs from a typical job description in that it is focused on success outcomes of the position and competencies required for one to be effective in the role. By having this clear definition up front, both Hiring Manager and Recruiter are on the same page regarding who they are looking for in a candidate and what is being evaluated to obtain the best fit.

The scorecard is then used to create an outward facing job posting that highlights the expectations and competencies required for the position. Essentially, the posting is an advertisement and needs to be positioned in a way that will attract the right type of talent.

Screening:

As candidates come in, either by actively applying through an Applicant Tracking System (ATS) or through the proactive sourcing efforts of the recruiter, their resumes are screened for specific trends and experiences. There are several factors that will eliminate a candidate from our process when screening, guided by Topgrading methodology. To prevent giving applicants the opportunity to manipulate our system, the details of what is being looked for are omitted from this blog. However, if your agency is interested in further details or training on the Topgrading process, please email VP of People, Amber Bollinger at abollinger@remarkablehealth.com.

Interviewing:

Those that meet the initial requirements are scheduled for a 30 minute phone screen interview with a recruiter whose goal is to determine if the candidate would likely pass the Topgrading process and be a culture fit. If upon initial assessment the recruiter feels that both are a yes, the candidate is referred to the Hiring Manager for review and to schedule an in person interview.

During the interview with the Hiring Manager, the goal is to assess specific job knowledge and experience to determine if they have the skills and abilities to perform the job. Any gaps in knowledge, skills or ability are noted and utilized to compare candidates. A candidate that has a track record of being a relentless learner, resourceful, and a quick study, will not necessarily be removed from the process if they don’t already possess the job experience needed.

Topgrading Interview:

The final candidate(s) are referred to the in depth Topgrading interview. This is an interview that is preferably done over the phone to allow the interviewer to take detailed notes, and includes a recruiter certified in Topgrading, and the Hiring Manager. This interview is a sequential interview that digs deeper into how and why the candidate has made decisions throughout their upbringing, education and career. There are many elements being looked at during this interview, which aren’t detailed here in order to maintain the integrity of the process. This interview is typically 2-3 hours in length depending on the candidate’s work history. At the conclusion of this interview the Recruiter and Hiring Manager will evaluate the candidate against the initial position scorecard created, the competencies identified, and a Topgrading Assessment to determine if the candidate grades out as an A Player, a Potential A Player, a B Player, or a C Player. The specifics on what is being looked for during screening, the Topgrading interview, how grade levels are measured, and more – are incorporated into our Topgrading Hiring Training available to all CT1 users.

Team Interview:

For candidates that pass the Topgrading interview, the next step is a team interview. This is time scheduled for the candidate to meet with key team members, peers and direct reports. The goal of this interview is to evaluate if the team dynamic with the candidate will be a positive one, and to flush out any lingering concerns. Feedback is obtained from those that participate in the team interview and if no additional concerns are identified, an offer is presented to the candidate.

After Hire:

The Topgrading process is utilized throughout the employee’s career. A quarterly Topgrading assessment is done to determine if each employee is still presenting as an A Player. If there is any change in performance, a plan is developed to get the individual back up to A Player status. It is a continual process to not only bring in A Player talent, but also maintain that talent. Topgrading is not a one and done process.

Topgrading Hiring Training

Topgrading is a very time intensive process, and may not be the right process for every agency. For us, we’ve found what works and have created a culture where Topgrading and associated terminology is known, understood and applied. We encourage you to find a hiring process that works for your agency, create buy-in and support from team members on that process, apply it consistently, and evaluate it regularly. If you are interested in learning more about Topgrading, or scheduling Topgrading Hiring Training for your team, please contact Amber Bollinger, VP People Operations at abollinger@remarkablehealth.com.

Learn how you can assess employee engagement within your organization with our Employee Engagement Survey.

About Remarkable Health

For over 25 years, Remarkable Health has pioneered innovation through technology for behavioral health and DD providers. Our integrated suite of outcomes management, EHR and mobile technology arms providers with the tools they need to improve client outcomes by spending less time on documentation and inefficient workarounds and more time delivering value-based care and engagement. To learn more about the CT|One EHR and CT|One Mobile app, or to learn more about ongoing training opportunities for your agency’s team, please contact us at (480) 550-8077 or visit our website at www.RemarkableHealth.com.

remarkable health employee christine peter

Remarkable Health Welcomes Christine Peter As Controller

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Scottsdale, AZ, June 25, 2019 – Remarkable Health is proud to announce Christine Peter has joined the company as Controller. Christine will oversee the accounting and finance department, driving transparency and accountability throughout the organization. Christine is an effective financial leader with over nine years of experience within both public and private companies, making her a strong addition to Remarkable Health.

Along with her team, Christine will enhance processes to produce accurate forecasts and deliver precise company-wide financial statements. Christine stated, “Remarkable Health is developing innovations within the behavioral health industry to remove obstacles faced by our clients. I am looking forward to working with such a skilled, driven and passionate team. I am eager to utilize my accounting experience in order to deliver accurate financials that will drive decision-making.”

Christine brings a dynamic lens of previous public and private accounting experience that will be indispensable here at Remarkable Health. She has a proven track record of high impact leadership, and will establish greater accountability and efficiency within the company. We’re eager to see Christine’s impact cascade directly to the agencies we partner with as we strive to remove obstacles for behavioral health providers.” states CEO, Peter Flick.

Prior to Remarkable Health, Christine was a Finance Manager at Envision Healthcare, one of the largest providers of physician services to hospital and health systems. She also previously served as Assistant Controller at Imaging Advantage, before the organization’s acquisition by Envision Healthcare. Earlier in her career, Christine worked as a Senior Audit Associate at KPMG, where she led multiple public and private audits in the healthcare and education industries. These experiences also allowed her to obtain her Certified Public Accountant certification from the Arizona State Board of Accountancy.

For additional information, visit https://remarkablehealth.com/.

About Remarkable Health

Remarkable Health is a 28-year pioneer offering practice management software to the Behavioral Health and Human Service community. Our provider success platform enables health care providers to improve more lives by spending less time in front of a screen and more time helping their clients. Our flagship product, CT|One is a complete hosted Electronic Health Record (EHR) – Clinical, Billing, Scheduling, Medication Management / e-Prescribing, Reporting, etc. – for inpatient, outpatient and residential settings.

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Confidence in Quality – Our Job, Your EHR Software

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By Stacey Torres, Quality Analyst at Remarkable Health

When I tell friends I am a Quality Analyst (QA for short) they often think I work on an assembly line at a factory ensuring certain parts meet a standard for a manufacturer. I quickly back-peddle. As you can imagine, testing computer software isn’t the typical connotation for Quality Analyst. In reality, there are similarities between these two types of QA. Both have the same underlying goal: to ensure the end product goes out to customers and end users in the best possible condition.

The role of a Software QA doesn’t start at the end of the “line” however.  We are involved very early on in a project. Understanding what the project entails at a detailed level helps us to determine the best course of action to take in order to effectively test a particular product feature.  At times, this means we test a feature piece by piece until the full scope of it is ready.  The complexity of the feature dictates our process.

Ideally, QA attempts to use a product the way a client would. Our role is to pay attention to all facets of the feature capabilities, going beyond correct system functionality. We look at screens to make sure color, size, font, etc. are accurate.  We spellcheck and grammar check. I am certain we even do things that make our developers cringe, and click where we shouldn’t click!  Our goal in all of this is to make sure you – the end users of the EHR software we are testing – are able to use this system and each feature successfully, without errors. Our goal is that the software becomes and is a tool you can rely on.

When an end user does experience a problem, QA gets involved to see if we are able to recreate the issue in our in-house QA environment. If so, we take steps to ensure this is properly tested going forward, and then are also part of testing the fix that is deployed to each agency.

At the end of a project, you can think of QA as last in the assembly line.  If we don’t give approval that a system passes our testing, it is not delivered to our customers.

At Remarkable Health, we are committed to creating innovative products and features without compromising quality. For over 25 years, Remarkable Health has pioneered innovation through technology for behavioral health and DD providers. Our integrated suite of outcomes management, EHR and mobile technology arms providers with the tools they need to improve client outcomes by spending less time on documentation and inefficient workarounds and more time delivering value-based care and engagement. To learn more about the CT|One EHR and the CT|One Mobile app, contact us at (480) 550-8077 or visit our website at www.RemarkableHealth.com.

woman writing in notebook

The Time In Between: Are you Maximizing the Gap Between Client Sessions?

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Depending on the needs and the modality of treatment for each client, we can spend significant time with our clients as providers. These session frequencies can range from weekly, biweekly, to even monthly. During these sessions, providers will spend an average of approximately 50 minutes engaging with the client. But are these 50 minutes a month enough to accomplish the goals set out in a client’s treatment plan?

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remarkable health employee nate schnell

Remarkable Health Welcomes Nathan Schnell As Vice President Of Operations

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Scottsdale, AZ, May 2nd, 2019 – Remarkable Health is proud to announce that Nathan Schnell has joined the company as Vice President of Operations. Nate will oversee the operations of the business, with a specific focus on operations that enhance the overall customer experience.  Nate is a seasoned executive with over 15 years of operational experience architecting strategy, processes, and business planning.

Along with his team, Nate will work to enhance our processes to best meet the needs of behavioral health providers and their clients. Nate stated, “I was drawn to Remarkable Health because of their mission to create better experiences for behavioral health clinicians and clients.  It’s rare to find a company that has well-defined values and lives by them.  I’m excited to join such a talented leadership team and use my experience in technology, analytics, and customer success to help Remarkable Health achieve their goals and create more WOW moments for our customers.”

“We are very excited to add this position to our Remarkable Health team. There is no question that Nate will be an asset as we look to scale our team and absorb our growth. His combined experience in technology and healthcare will add a valuable perspective to our business operations,” remarked CEO, Peter Flick.

Prior to Remarkable Health, Nate was Vice President of Service Delivery at Intellimed, a healthcare analytics and solutions provider, where Nate utilized data to identify trends and opportunities for the business, improving customer retention, training and operational workflows. Nathan also previously served as Director of Marketing and Business Intelligence at Neutron Industries, and greatly improved the efficiency and return on their marketing efforts, and improved overall accountability in the business. In is earlier days at Neutron, Nate was a Systems Administrator, utilizing his degree in Software Engineering.

For additional information, visit https://remarkablehealth.com/.

About Remarkable Health

Remarkable Health is a 28-year pioneer offering practice management software to the Behavioral Health and Human Service community. Our provider success platform enables health care providers to improve more lives by spending less time in front of a screen and more time helping their clients. Our flagship product, CT|One is a complete hosted Electronic Health Record (EHR) – Clinical, Billing, Scheduling, Medication Management / e-Prescribing, Reporting, etc. – for inpatient, outpatient and residential settings.